Race Day: Sunday, 9 February 2020
The Race Guide is a comprehensive document in PDF format which you can download and store on your smart device – or go old school and print it out. It contains a summary of all the important information to make sure you get the most out of your event experience.
|07 Oct 2019||Online registration opens.|
|01 Dec 2019||Earlybird entry rates expire.|
|9 Jan 2020||Last opportunity to claim 50% refund for withdrawal.|
|12 Jan 2020||Last chance to claim free delivery of your race number.|
|02 Feb 2020||Family entry packages expire.|
|03 Feb 2020||Race Week entry rates apply.|
|08 Feb 2020||4-5pm: Pre-race registration at the event venue.|
|09 Feb 2020||Race Day!|
Race Day Schedule
|6:00am||Race-pack pick up and late entry (if available) opens|
|7:15am||Half Marathon muster @ the start line, Mahoenui Valley Road|
|7:20am||Half Marathon – compulsory race briefing|
|7:30am||RACE START Half Marathon (Runners & Hybrids)|
|7:33am||RACE START Half Marathon (Competitive Walk)|
|8:15am||8k Classic muster @ the start line, Mahoenui Valley Road|
|8:20am||8k Classic – compulsory race briefing|
|8:30am||Car park & Glenmore Rd Access CLOSED|
|8:30am||RACE START 8k Classic (Runners & Hybrids)|
|8:33am||RACE START 8k Classic (Competitive Walk)|
|9:25am||4k Fun Run & Walk – Compulsory Race Briefing @ Start Line|
|9:30am||RACE START 4k Fun Run & Walk|
|10:25am||2k Kids Dash – Compulsory Race Briefing @ Start Line|
|10:30am||RACE START 2k Kids Dash|
|10:55am||Last finishers (approx)|
|11:00am||Awards ceremony and spot prizes|
Everyone who registered at least four weeks prior to the event – by midnight on January 12th – should already have their race number. If you registered with an Auckland Half Marathon Series (AHMS) Series Pass, you will have received race numbers for all five events in the series – plus your free hoodie – by courier in September 2019. For those entering just the Coatesville event, your personalised race number will have arrived through the mail.
Keep your race number safe! Your race number includes your integrated, disposable timing tag on the back. Because of this, replacement bibs cost $10 – so don’t lose yours!
I Don’t Have My Race Number Yet!
If you registered after the postal deadline, you will need to collect your race number from the Registration tent at the race venue on race weekend. There are two opportunities to do this:
- Pre-race registration: 4-5pm at the event venue.
- Race-day registration opens at 6:00am. We advise those who still have to collect their race number to allow a little bit more time on race morning.
The Registration Tent is easy to find once you get the event venue. Just look for the green marquee with “REGISTRATION” written on it!
Important! Remember to bring your e-ticket. It makes things so much quicker on race day. A link to your e-ticket was sent to you by email when you registered.
The Coateville Half Marathon event t-shirt is available to purchase when you register. Made from light-weight, dry-fit material, the shirt design features the event logo. You can order your t-shirt during the entry process or – if you change your mind later – add it to your registration later. You can pick up your t-shirt from the Merchandise tent at the venue during pre-race registration or on race day. The t-shirt design will be available when you order online.
Important! All of our t-shirts are produced months in advance of the event and quantities and sizes are strictly limited. Please order your t-shirt early – once they’re gone, they’re gone!
Important! Compare the chest measurement with a favourite t-shirt to be sure of your sizing. Our measurements are taken with the t-shirt laid on a flat surfaces. The length measurement is taken from the top of the neckline to the bottom of the shirt. The Chest measurement is taken from armpit to armpit.
It is a requirement of your participation in the event that you wear your race number on the front of your shirt at all times whilst taking part. Your number should be secured to your shirt by a safety pin in each corner (if you don’t have any, come to the Registration desk on race morning). Your electronic timing tag is attached to the back of your race number so be careful not to crease, crush or puncture it.
Pimp Your Bib!
When you register, you will have the opportunity to select a nickname to print on your race number. Feel free to be creative – but please keep it clean folks! If you don’t select a nickname, your first name will be printed instead. If you prefer to fly under the radar – or you want to get creative with a sharpie – just put a full stop in the nickname field and we will leave it blank.
Important! Race numbers are printed in two batches. The first batch is sent to print approximately 28 days prior to the event and will include everyone registered in the event at that time. The second batch is sent to print 3-4 days before the event and includes everyone registered up to that time. Note that once your race number has been printed, it is no longer possible to change the printing. If you transfer your entry to another person and your race number has already been printed, your name will still appear on there.
Important! Please don’t lose your race number. Replacement numbers are $10.
When you receive your race number, your electronic timing tag will be attached to the back. We are using disposable stick-on timing tags this year. We are sure you will appreciate the convenience of not having to attach a plastic tag to your shoes and then return it at the finish. All you have to remember is to secure your race number to the front of your shirt and you’re all set. Try to avoid holding your arm in front of the number as you cross the finish line (e.g. to turn off your watch) as this can sometimes affect the tag reading. Just wait until a few steps after the timing mat.
Important! There is no need to return your timing tag.
Important! Keep your race number with you when you finish as we will use it to register you in the prize draw for the Awards Ceremony – see below.
Everyone who finishes the Coatesville Half Marathon – irrespective of distance – will receive an exclusive commemorative medal. Here at Running Events, we take great pride in providing the best finisher medals in the country .. we are sure you will love and treasure yours!
To ensure the safe operation of the Coatesville Half Marathon event, road closures are in place throughout the entire field of play from 7am – 11am on the morning of the event. Running Events – and the participants themselves – are indebted to local residents for their patience, understanding and support of the event and the safety of all concerned.
Below you will find a handy reference guide to the road closures and you can also download and print the PDF to post in your home or workplace so that as many people as possible are aware of the arrangements.
Roads affected; Mahoenui Valley Rd, Ridge Road, Glenmore Road Collings Drive, The Prom, Coatesville Heights, Lynton Masters Lane, Wake Road, Elmore Road, Brookdale Road.
The Coatesville Half Marathon attracts up to two thousand people to the area and most will arrive in private vehicles. It is a significant challenge to find convenient, safe parking for all and, with this in mind, we have created a simple guide to parking for the event and we encourage all competitors to read the notes below carefully.
What Time Should I Arrive?
Half Marathon / Park in Coatesville Pony Club. Aim to arrive between 6am and 7am. If you are still to register, go closer to 6am. If you have your race pack, you can go closer to 7am. Important! First light is approx 7:10am so you will be parking in the dark. Take care, drive slowly and obey the parking marshals. Consider bringing a torch for the short walk to the race venue.
8k Classic / Park in Coatesville Pony Club. Aim to arrive between 7am and 8am. If you are still to register, go closer to 7am. If you have your race pack, you can go closer to 8am. Important! First light is approx 7:10am so you might be parking in the dark. Take care, drive slowly and obey the parking marshals. Consider bringing a torch for the short walk to the race venue.
4k Fun Run & Walk / Your event starts at 9:30am so we recommend arriving between 8 and 8:30am and parking in Coatesville Pony Club. Access to this car park and Glenmore Rd will close at 8:30am sharp so if you arrive later than this, you will have to find your own parking in the area which will not be easy.
2k Kids Dash / The easiest parking for the kids’ dash is to arrive between 8 and 8:30am and park in Coatesville Pony Club. Soak up the atmosphere of the event and watch the start of the 8k and the muster for the 4k. Before you know it, it will be time to get ready for the dash. If you elect to arrive after 8:30am, you will have to find your own parking in the area. This will not be easy.
Spot Prizes & Merit Awards
The event will conclude with an Awards Ceremony where we will acknowledge some of the excellent performances on the day, as well as giving away thousands of dollars of spot prizes from our sponsors. The ceremony will take place on the main stage at the venue. See the Race Day Schedule for times.
We have many wonderful spot prizes to give away including vouchers for Mizuno shoe vouchers and the Garmin Forerunner GPS sports watches. The grand prize is a big screen TV. Remember – you must be present at the prize giving to claim your prize. Only those who scan their timing tags at the spot prize timing point will be eligible to win a prize. The prize draw timing point will be activated approximately 15-20 minutes before the ceremony – listen out for announcements. All you have to do is walk across the timing mat with your race number and you will be registered in the draw. Easy as!
Important! In the event of inclement weather, we may elect to cancel the Awards Ceremony. Listen out for announcements on the PA or check out our Facebook page. If this does happen, all prize winners will be announced on our Facebook page and prizes will be couriered out to them.
Beautiful glass trophies will be awarded to:
- Top 3 men and women overall in the following events …
- Half Marathon Run,
- Half Marathon Competitive Walk,
- 8K Classic Run,
- 8K Classic Competitive Walk
- 4K Fun run & Walk
- Top 3 boys and girls in the 2K Dash for …
- Ages 7 & Under
- Ages 8 & Over
The iTab is a self-adhesive metal plate which is delivered direct to your home approximately three weeks after your event with your name, distance and time engraved on it. It’s a wonderful way to celebrate and immortalise your achievement. Where possible, our finisher medals have a recess on the back to fit your iTab insert.
iTabs are available for the following events:
– Tauranga Marathon
– Devonport Half Marathon
– Omaha Half Marathon
– Coatesville Half Marathon
– Maraetai Half Marathon
– Waterfront Half Marathon
– Auckland Half Marathon Series Grand Slam (will include all five of your half marathon finishing times in the series)
– North Shore Run Series Super Slam (will include all three of your finishing times in the series)
You can purchase an iTab when registering for your event. For individual events, they are $15 and for the Auckland Half Marathon Series Grand Slam and North Shore Run Series Super Slam medals, they are $19. The price includes delivery to your door. If you didn’t order one when you registered – but would like to do so now – you can do it via My tiktok up until race week. Just click on the LOGIN button at the top of the web site and follow the prompts from there.
Thanks to the good guys at Metro Run and the Auckland YMCA club, we will have pacers available to help you reach you race goals. Our pacers will be wearing a black Run More tshirt or singlet and a hydration pack with their target time flag attached. Look out for the coloured flags during the pre-race safety briefing or at the finish line. When you find them – stick to them like glue! Right to the finish line!
|2’20”||Orange (subject to availability)|
Information For Walkers
Running Events welcome walkers in all of our events, irrespective of the distance. Walkers routinely make up around 15-20% of the total field. We take the needs of our walkers seriously and have made changes to how our events operate to allow walkers to be appropriately recognised and accommodated. The notes here will help you, as a walker, to get the most from the event and help familiarise you with our setup for walkers.
Important! In the spirit of fair competition, we ask that all competitors adhere strictly to the rules. Competitive Walkers must not run or jog at any time during the event and must maintain contact with the ground at all times.
Hybrid Walk/Run or Competitive Walk?
When registering for a race distance which includes a competitive walk prize, you will be prompted to identify yourself as Runner, Hybrid Run/Walk or Competitive Walker. If you plan to walk most of the way but want to have the option to jog or run at any point, you should select the hybrid option. If you intend to walk throughout the event and want to measure yourself against other walkers, you should choose the Competitive Walk option.
Important! Hybrid run/walk competitors should start on the same start horn as the runners. For the 21K and 10K distances, Competitive Walk participants should start on the dedicated walkers start which will be three minutes after the main field.
Are There Prizes?
Please see the Merit Awards section for details of prizes. To be eligible for awards, walkers must enter in the Competitive Walk category, start on the Competitive Walk start signal and must only walk during the event.
How Is the Walking Competition Judged?
Unfortunately, we are not able to provide walking judges for our events. Therefore, we rely upon the integrity of those taking part to adhere to the rules of the walking competition and not run or jog at any time. In our experience over the years, we have found that the most common error in the walking competition is where people register as a competitive walker but decide to run on race day. We have worked around this issue by having a dedicated race start for walkers wherever there are Competitive Walk merit prizes at stake.
Important! We do not make judgement calls on disqualifications based on reports from other competitors. Unless advised otherwise by the competitor in question, we trust the integrity of our competitive walkers. In all cases, the Race Director’s decision shall be final.
The official cut-off times are:
3.5 hrs for the Half-Marathon
2 hrs for the 8km Classic
1 hr for the 4km Fun Run & Walk
Marshals, aid stations, traffic management, signage, etc. – may all be removed from the course on a schedule equal to the course cut off pace. If you are unable to maintain the course cut off pace, you must be ready to stop participating and make your way back to the finish area. At your option, you may elect to continue and complete the course at your own volition. This means you must carry sufficient water and nutrition for your needs, be able to direct yourself around the course and observe and care for your own safety. Where the event has been taking place on closed roads, you must move onto the footpath – where one exists – or to the side of the road and continue as a pedestrian.
Running Events want to encourage all of our participants to make it to the finish line – no matter how long it takes. The above conditions notwithstanding, we are normally at the race site conducting the awards ceremony or packing up the site for at least an hour after the official close off. Provided you make yourself known to us when you finish – and confirm that you followed the correct course – we will be delighted to record your finish time in the official results and present you with your finisher medal.
It is compulsory for all participants to attend, listen to and heed the advice of the safety briefing. Above all else, however, please understand that no roads are closed during the event. You have sole responsibility for your own safety. Do not leave any pavement, cross any road, pass any driveway unless you deem it is safe for you to do so.
Please remind your own spectators that they should not attempt to accompany you in vehicles, bikes or otherwise. They must follow the normal rules of the road to reach vantage points.
Important! A copy of the approved Health & Safety plan is available from Running Events on request.
Remember that other a very small area near the start and finish of the event, all roads are open to the public at all times. Stick to the pavement where one exists and do not cross any intersection unless you have determined to your own satisfaction that it is safe to do so.
Please remember the golden rule … Always give way to vehicles. No matter who has right of way, vehicles always win.